*Tracking Event Attendance

Tracking Event Attendance

Mark attendance and trigger evaluation form email messages. 

Confirm Registrant Attendance

The "Attendance" page contains a list of all confirmed registrants for an event with options to mark them in attendance or absent. These registrants will not receive continuing education credit unless they have been marked as attended here.

Marking Attendance

To confirm attendance, tap the Attended button next to a registrant's name.  

Mark All As Read

Use this dropdown to global mark and unmark attendance.

Change Date

If your event has multiple days as created under Event Setup > General under additional dates, Change Date brings up a calendar so you can select a different date to mark attendance for.

In the event under Reports > Registrant Listing > the Attendance Report will also have a dropdown list for each date so that you can run reports for each day of the event. The Attendance Report accessible from the attendance page will report only on the date shown on the page.

Adjust CEUs

Continuing education credits added in Event Setup > Continuing Ed will be applied to confirmed registrants once attendance has been confirmed. You can adjust those credits for an individual by clicking "adjust CEU".  (If you do not see this option contact support to assist you with adding this option to your account.)  Adjust CEU will adjust the credit for the entire event for that registrant.  If you click the Recalc CEUs button under Event Setup > Continuing Ed, this will recalculate CEUs in bulk in the event for all registrants and any adjustments previously made will be overridden.

Click this icon to the left of the attendee's name to adjust CEUs: 

Send Evaluations

If you have created an evaluation form for the class, you will see an additional button labeled Click for Evaluations. On the next page, you can trigger the email containing the link to the evaluation form. It will go only to marked attendees. Until an attendee has completed the form, a "Resend Evaluation"
checkbox will  appear to the right of his or her name after the initial message delivery.

Attendance Codes

Registrants can mark themselves as attended for an event in the Registrant Access Module (RAM).  They will enter the code provided to them by the instructor and the system will update their attendance for the related event date. 

 

Once the registrant enters a valid code they will see a screen that indicates the event title and date that they were marked attended for.

 

 

Enable this in an event under Attendance > click on the Attendance Codes button and enter a code of your choice.  This code must be unique per event that this is used in.  You will need to share this code with the course instructor so they can share this code with participants at the end of the course.

 

Additional Date Attendance Codes

This allows you to define attendance codes for additional dates. In an event under Attendance > Attendance Codes you will see the event date and date description in the listing. When setting up an attendance code in the list, there is a drop down that allows you to associate an additional date with that code. Existing attendance codes have been defaulted to the initial event date which reflects the existing behavior. 

 

Note:  If you are interested in using the Attendance Codes feature you will need to reach to support for assistance on adding that to your account.